Showing posts with label Paperless. Show all posts
Showing posts with label Paperless. Show all posts

Saturday, September 24, 2011

Going paperless - How to start and set up my paperless office

!±8± Going paperless - How to start and set up my paperless office

If you have a small office at work or at home, you probably have stacked paper (or spread) on the desktop, in folders, folders, mail boxes, shoe boxes, and probably a closet big bulky archive or two. With computer technology today, now is the time to establish itself and move towards a "paperless office". Here's how your small business or home office to "go paperless" ready to go.

At a minimum, are the "tools" you need a computer (or laptop) and a documentScanner. Depending on available memory, you can access your computer, additional disk space, or add an external drive or internal hard drive.

Next, you should have a (directory structure on your computer) well thought out folder structure to define, which gives you a simple and logical organization, in which electronic documents. After quickly all the files in a directory or a directory structure on ill-thought out of your paperless officeconfused and inefficient.

Secondly, you must define a standard file naming convention. This file naming convention for all documents that are used to scan the computer. If you do not have a consistent way of naming files such as your paperless office grows, you will find it difficult to manage documents and files.

Once you have your tools (computers and document scanning), and you have your folder structure and file naming standards defined, you are ready toStart managing your office paperless. I recommend focusing first on current documentation. Start with your current desk cluttered with papers and inbox. Start scanning your computer, call your documents to the file naming convention and store it in the appropriate folder. Now enjoy shredding and / or recycling paperwork exercise.

After clearing the desk and the mail box, you can begin the scanning process and recycled with the rest of the paper.You still need a small wardrobe in your office or store the physical memory for critical and important "original" paper documents. You probably do not want to grind, for the title of your car or the birth certificate. But you'll be amazed how much physical space you can feel free to surprise, and how you can get rid of clutter, if you go paperless at home and small offices.


Going paperless - How to start and set up my paperless office

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Sunday, September 18, 2011

Two Keys to a Paperless Office

!±8± Two Keys to a Paperless Office

If you are like a lot of business owners, you have heard about the "paperless office"--but for you it's more of a dream than a reality. You would like to free up the space currently occupied by your filing cabinets. You would love to get rid of that mess of pages on your desk.

Regrettably, for many years, taking an office paperless has been a difficult, expensive, and--at times--ineffective process. Pricey software, clunky scanners, and too-many-exceptions-to-the-paperless-rule meant that you could spend a lot of money creating an electronic filing system--only to find that you had to keep the physical files around anyway, because it was actually easier to file and locate documents the old way.

Fortunately, advances in both hardware and software have finally solved this problem. Today, an effective, affordable, paperless office is available to anyone who needs it. Two tools, in particular, make this possible--the Fujitsu ScanSnap s1500 and Google Desktop Enterprise.

Let's take a look at both, and how they can make your life a lot easier:

1. The Fujitsu ScanSnap s1500: For a number of years, Fujitsu has been making small, affordable, sheet fed personal scanners with one killer attribute--they work. This is a dream-come-true for anyone who remembers the days of banging your head against the wall just to perform a simple job, such as making a digital copy of a two-sided document. The Fujitsu ScanSnap s1500 does this brilliantly--by scanning both sides of the sheet at the same time. In addition, the software that comes with the scanner gives you a hassle-free way to save scanned documents as searchable.PDFs. This is essential for using the second key to your paperless office...

2. Google Desktop Enterprise: A lot of people use Google Desktop, but many are unfamiliar with the major benefit of its big brother. The Enterprise version is still free--but it lets you index files stored on a network drive. This means that you can save searchable PDFs to your company data store, and everyone in the office can search for them just like they were searching Google. Need to find the MasterCard statement for October 2007? How about the hand-out from that industry seminar you attended three months ago? If you can remember any indentifying information from anywhere in the document, Google Desktop Enterprise can pull up the document from the network drive.

This is the paperless Holy Grail that a lot of business owners have been searching for--a simple, effective way to store their documents electronically, and still be able to find them on a moment's notice. Technology has finally caught up with both our imaginations, and our business needs.


Two Keys to a Paperless Office

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Sunday, August 28, 2011

Fujitsu S1500 Scanner - The Best Way To Go Paperless

!±8± Fujitsu S1500 Scanner - The Best Way To Go Paperless

The document Fujitsu S1500 is a good way to clean up all those documents that is important, but difficult to keep your home or office. This scanner allows you to keep these important documents, and at the same time to keep your work area clean and tidy.

The functions of the scanner, you can not only de-clutter in the newspaper, but it makes it simple and clean as well. Find out where you can get a good deal on this machine.

As The Fujitsu ScanSnapS1500 Scanner will benefit

The biggest advantage for you is that this machine works pretty much alone. Once you open it and press the button, it will set back and let the magic work. It has a 50-page automatic document feeder and the paper feed detection, so you can upload documents of various sizes without problems.

With one-touch creation of searchable PDF and Adobe Acrobat 9 Standard, which deals with the documents can be saved as PDF files clean.

AnotherAdvantage of speed and accuracy of the machine. Scans up to twenty-sided pages per minute and detection paper I mentioned, can detect the page size and color documents, and contains documents in black and white. This machine ensures that the copies are original.

This scanner allows scanning easier for you. Automatically, crops, and de-skewed documents and you can load the automatic increaseResolution of small documents to make it easier for you to see the fine print.

As owner of the document scanner Fujitsu S1500 Thought

One of the major points discussed many owners, was the speed with which scans the documents. It 'was also noted that, because the scanning of documents on both sides in 20 pages per minute, noted that more like 40 pages per minute.

The quality of the scans also stabbed. Some have also said that even if this is aDocument scanner, but has also done very good photo scans. The only thing that button was a great success for the most part. Some people mentioned as different sizes of documents in various styles and colors (including black and white) and scanning as well, without them it is more than just press a button.

They also appreciated the fact that it is not too much space, even though some were surprised by the small size of the machine.

My conclusion

As you know, there are pros andResist with all things. I told you about the pros here are some disadvantages. One is that even if the scanner to hold 40-50 sheets, the tray starts to jam, sometimes after a power supply 20-25 sheets.

The investor has a tendency to feed twice as often, the documents must be placed in easily. The scanner does not have a TWAIN driver, so you can not scan through programs such as Photoshop or CorelDraw, and some people do not like.

Despite these disadvantages are a bit 'as aMost owners keep it very annoying Bergmann and useful than connecting to the positive document scanner Fujitsu S1500.


Fujitsu S1500 Scanner - The Best Way To Go Paperless

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